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Some email messages are more important than others. One of these tags will mark an email as high importance, which includes a red exclamation point next to the message, indicating that it has a high urgency. These tags offer Outlook users a way to filter certain types of messages. To reply to this type of email with encryption, please make sure the keyword #external (case insensitive) is included in the email subject.Microsoft Outlook gives you the ability to include certain tags on emails that you send to others. Note: When receiving confidential emails with #external keyword, CityU email system will decrypt it automatically prior to delivering it to your mailbox. You can reply to confidential email as replying to normal email. When you select the email item, you may see When you receive confidential email from internal senders, Outlook displays it with an icon You can consider it as normal email (For external recipients to view/reply to confidential email with #external keyword, please refer to here.). When receiving confidential email with #external keyword, CityU email system will decrypt it automatically prior to delivering it to your mailbox. they will NOT be encrypted/protected if they are downloaded/detached from the email)
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(Detailed information on the use of #classified and #external keywords can be found here.) Include the keyword #external (case insensitive) in the email Subject field.
MICROSOFT OUTLOOK 2013 NOT SENDING EMAILS HOW TO
How to send confidential email to students, alumni and external parties? (the label #classified is optional as all read-only email is encrypted by default) recipient(s) cannot print, edit, or forward the email), select the OPTIONS tab, click Permission and then select CityU - Read-Only. If you would like to send confidential email as read-only (i.e.
MICROSOFT OUTLOOK 2013 NOT SENDING EMAILS PDF
To share protected PDF and image files by email, please use RMS sharing application. But PDF and image type (PNG/JPEG/GIF) attachments will not be protected if they are downloaded/detached from the email.
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If MS Office documents (Word/Excel/PowerPoint/InfoPath/XPS) are attached, they will be automatically protected with the same restricted access permission even when they are downloaded/detached from the email. (Or you may select the OPTIONS tab, click Permission and then select CityU - #classified email instead.) Include the keyword #classified (case insensitive) in the email Subject field. If the current signed-in account is not with your email address, or you cannot see the Connected Services section, click Switch Account and then Add Account.Įnter your email address in the format " and click Next.Įnter your password, make sure the option Keep me signed in is checked, and click the Sign in button.Īfter signing in successfully, click the back arrow to return to your mail box.Īdd CityU recipient(s) with email addresses in domain. (If you haven't setup your Outlook 2013/2016 for accessing your email account, please refer to here)Ĭlick the Sign in button if you haven't sign-in to any accounts. How to setup Outlook 2013/2016 for sending/viewing confidential email?